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Board of Education Meeting
San Marino USD
February 26, 2018 7:30PM
San Marino Unified School District 1665 West Drive, San Marino, CA 91108 Closed Session - 5:30 p.m. Open Session - 7:30 p.m.

1. Open Session 5:30 p.m. (Procedural Item)
2. Public Hearing Section (Procedural Item)
Quick Summary / Abstract:

The Board has adopted Board Policy 9323(b) to ensure the public's right to be heard on any matters pertaining to the San Marino Unified School District. We respectfully request that if you would like to address the Board of Education about any matter, you complete a REQUEST TO ADDRESS THE BOARD card and submit it to the Superintendent prior to the start of the meeting or to the Assistant to the Superintendent during the meeting. The President of the Board will invite speakers to the podium to address the Board during discussion of the relevant agenda item. Comments concerning matters not on the agenda may be heard at this time, but not responded to by the Board of Education. Five minutes may be allotted to each speaker and a maximum of 20 minutes to each subject matter.


2.a. Communications from the audience concerning matters on the Closed Session Agenda may be heard at this time, but not responded to by the Board of Education. (Information Item)
3. Closed Session (Procedural Item)
3.a. Conference with Legal Counsel - Anticipated Litigation (Govt. Code 54956.9) (Discussion Item)
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivision (d)(2) of section 54956.9 - 1 case
3.b. Conference with Legal Counsel - Pending Litigation (Govt. Code 54956.9) (Discussion Item)
3.c. Conference with Real Property Negotiators (Govt. Code 54954.5(b) pursuant to Govt. Code 54956.8) (Discussion Item)
Quick Summary / Abstract:

Property: 1700 Huntington Drive San Marino CA 91108

Agency Negotiator: Dr. Alex Cherniss

Negotiating Parties: City of San Marino/San Marino Unified School District

Under Negotiation: Price and terms of payment
3.d. Public Employee Discipline/Dismissal/Release (Govt. Code 54954.5(e) pursuant to Govt. Code 54957) (Discussion Item)
3.e. Public Employee Performance Evaluation (Govt. Code 54954.5(e) pursuant to Govt. Code 54957) - Superintendent and Principals (Discussion Item)
4. Report of Closed Session (Information Item)
5. Regular Open Session 7:30 p.m. (Information Item)
6. Call to Order (Information Item)
6.a. Pledge of Allegiance (Procedural Item)
6.b. Approval of Agenda (Action Item)
6.c. Approval of Minutes (Action Item)
Quick Summary / Abstract:

February 13, 2018
Attachments:
BOE Mtg Minutes 2-13-18
7. Public Hearing Section (Information Item)
Quick Summary / Abstract:
The Board has adopted Board Policy 9323(b) to ensure the public's right to be heard in any matters pertaining to the San Marino Unified School District. We respectfully request that if you would like to address the Board of Education about any matter, you complete a REQUEST TO ADDRESS THE BOARD card and submit it to the Superintendent prior to the start of the meeting or to the Assistant to the Superintendent during the meeting. The President of the Board will invite speakers to the podium to address the Board during discussion of the relevant agenda item. Comments concerning matters not on the agenda may be heard at this time, but not responded to by the Board of Education. Five minutes may be allotted to each speaker and a maximum of 20 minutes to each subject matter.
7.a. Communications from the audience concerning matters on the agenda may be heard at this time, but not responded to by the Board of Education. (Information Item)
7.b. Communications from the audience regarding matters NOT on the agenda are to be made at this time. (Information Item)
8. Consent Section (Consent Agenda)
8.a. Barth Athletics Complex Project Phase III Bid Division #3 Change Order #1 (Consent Item)
Quick Summary / Abstract:

Huntington Middle School Phase III – Construction of Barth Athletics Complex SMUSD Bid F 01-17/18

Contractor: Bid Division #3 HVAC Shenk Developers

Original Contract Amount: $525,000

Change Order No. 1: Furnish and Install Exterior Louver for Gym HVAC System

Change Order Amount Total: $4,552.00

Change Order Request
8.b. Budget Adjustments (Consent Item)
Quick Summary / Abstract:

Budget Adjustments
8.c. Certificated Personnel Documents (Consent Item)
Attachments:
Certificated Personnel Document
Extra Duty - Art Rocks Festival
Extra Duty - ELPAC Testing
Extra Duty - ELPAC Training
8.d. Classified Personnel Documents (Consent Item)
Attachments:
Classified Personnel Document
Consultant Contract Dr. Beliz
Consultant Contract Dr. May
8.e. Contracts and Agreements 2017-18 #11 (Consent Item)
Quick Summary / Abstract:

Contracts and Agreements Report #11

Contracts Report #11
8.f. Purchase Order Report 2017-18 #7 (Consent Item)
Quick Summary / Abstract:

2017-18 P.O. Report #7
8.g. Warrant Report 2017-18 #7 (Consent Item)
Quick Summary / Abstract:

Warrant Reports #7
9. Communication Section (Information Item)
9.a. Communications from the Board of Education (Information Item)
9.b. Communications from the Superintendent (Information Item)
9.c. Communications from the Student Board Member (Information Item)
10. District General (Procedural Item)
10.a. School Safety and Security (Discussion Item)
Speaker:
Dr. Alex Cherniss
Quick Summary / Abstract:

Information/Discussion

Dr. Alex Cherniss
10.b. Caltech STEM Research Course Selection Criteria (Discussion Item)
Speaker:
Dr. Alex Cherniss
Quick Summary / Abstract:

Information/Discussion

Dr. Alex Cherniss
10.c. Capital Facilities Program: Next Steps (Discussion Item)
Speaker:
Dr. Alex Cherniss
Quick Summary / Abstract:

The Board of Education will discuss next steps in planning for capital improvements and deferred maintenance upgrades. 

Discussion

Dr. Alex Cherniss
10.d. Information on District's Pension Obligations (Information Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

Gema Psatinski, of CliftonLarsenAllen LLP, the District's independent audit firm, will provide information to the Board of Education on the District's pension obligations for the CalSTRS and CalPERS programs.

Pension Obligation Presentation

Information

Julie Boucher
10.e. Update on Impact of Flu Season on School Attendance (Information Item)
Speaker:
Linda de la Torre
Quick Summary / Abstract:

Comparison of School Attendance
10.f. 2018-19 Governor's Proposed Budget Update (Information Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

A presentation on the Governor's Proposed Budget for the 2018-19 fiscal year. 

Governor's Proposed Budget Presentation

Information

Julie Boucher
10.g. Board Bylaw #9005 - Governance Standards (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will review the proposed Board Bylaw #9005 - Governance Standards.

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9005 - Governance Standards
10.h. Board Bylaw #9010 - Public Statements (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will review the proposed Board Bylaw #9010 - Public Statements.

First Reading

Discussion

Julie Boucher 
Attachments:
Board Bylaw #9010 - Public Statements
10.i. Board Bylaw #9011 - Disclosure of Confidential/Privileged Information (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will discuss updates to Board Bylaw #9011 - Disclosure of Confidential/Privileged Information 

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9011 - Disclosure of Confidential/Privileged Information
10.j. Board Bylaw #9110 - Terms of Office (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will discuss updates to Board Bylaw #9110 - Terms of Office. 

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9110 - Terms of Office
10.k. Board Bylaw #9123 - Clerk (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will discuss updates to Board Bylaw #9123 - Clerk. 

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9123 - Clerk
10.l. Board Bylaw #9012 - Board Member Electronic Communications (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will discuss the proposed Board Bylaw #9012 - Board Member Electronic Communications.

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9012 - Board Member Electronic Communications
10.m. Board Bylaw #9100 - Organization (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will discuss the proposed Board Bylaw #9100 - Organization.

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9100 - Organization
10.n. Board Bylaw #9122 - Secretary (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will discuss updates to Board Bylaw #9100 - Secretary.

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9122 - Secretary
10.o. Board Bylaw #9150 - Student Board Member (Discussion Item)
Speaker:
Julie Boucher
Quick Summary / Abstract:

The Board of Education will discuss the proposed Board Bylaw #9150 - Student Board Member.

First Reading

Discussion

Julie Boucher
Attachments:
Board Bylaw #9150 - Student Board Member
11. Curriculum and Instruction (Information Item)
11.a. Board Policy 5111.1 District Residency (Action Item)
Speaker:
Linda de la Torre
Quick Summary / Abstract:

The Board of Education will discuss updates to Board Policy 5111.1 District Residency. 

Second Reading

Discussion/Action

Linda de la Torre
Attachments:
Board Policy 5111.1 District Residency
12. Board-Superintendent Discussion Items (Information Item)
Quick Summary / Abstract:
Issues of interest may be discussed between the Board and Superintendent, but no action will be taken by the Board of Education.
13. Adjournment (Action Item)
14. Closed Session (Action Item)
14.a. Conference with Legal Counsel - Anticipated Litigation (Govt. Code 54956.9) (Discussion Item)
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivision (d)(2) of section 54956.9 - 1 case
14.b. Conference with Legal Counsel - Pending Litigation (Govt. Code 54956.9) (Discussion Item)
14.c. Conference with Real Property Negotiators (Govt. Code 54954.5(b) pursuant to Govt. Code 54956.8) (Discussion Item)
Quick Summary / Abstract:

Property: 1700 Huntington Drive San Marino CA 91108

Agency Negotiator: Dr. Alex Cherniss

Negotiating Parties: City of San Marino/San Marino Unified School District

Under Negotiation: Price and terms of payment
14.d. Public Employee Discipline/Dismissal/Release (Govt. Code 54954.5(e) pursuant to Govt. Code 54957) (Discussion Item)
14.e. Public Employee Performance Evaluation (Govt. Code 54954.5(e) pursuant to Govt. Code 54957) - Superintendent and Principals (Discussion Item)

Published: February 23, 2018, 3:28 PM

The resubmit was successful.