The Board of Education has adopted Board Policy 9323(b) to ensure the public's right to be heard in any matters pertaining to the San Marino Unified School District. We respectfully request that if you would like to address the Board about a Closed Session matter, you complete a REQUEST TO SUBMIT PUBLIC COMMENT card and submit it to the Assistant to the Superintendent at the side table at this time. The President of the Board will invite speakers to the podium to address the Board at the appropriate time. Five minutes may be allotted to each speaker and a maximum of 20 minutes to each subject matter; however, in the event there are more than four speakers on the same subject matter, the Board President retains the discretion to adjust and limit the time allocated to each speaker to ensure that all wishing to speak will be heard within the 20-minute allotment.

Pursuant to Government Code Section 54957(b), the Board will meet with the Superintendent and Assistant Superintendent of Human Resources to discuss the Discipline, Dismissal, and/or Release of Public Employees.

Agency Designated Representative: Linda de la Torre, Assistant Superintendent Human Resources

Review of District proposals. 

October 22, 2019

The Board of Education has adopted Board Policy 9323(b) to ensure the public's right to be heard in any matters pertaining to the San Marino Unified School District. We respectfully request that if you would like to address the Board about any matter, you complete a REQUEST TO SUBMIT PUBLIC COMMENT card, which has instructions on the back of the card.

If you would like to speak to the Board about a matter that is NOT on the agenda, please fill out that card now and hand it to the Assistant to the Superintendent. The Brown Act prohibits Board members from discussing or taking action on non-agenda items.

If you would like to speak to the Board about a topic that IS on the agenda, please fill out the card and hand it to the Assistant to the Superintendent now or no later than when the agenda topic is called by the Board President. The Board will not hear Public Comment once discussion of the particular agenda topic by the Board has begun.

The President of the Board will invite speakers to the podium to address the Board at the appropriate time. Five minutes may be allotted to each speaker and a maximum of 20 minutes to each subject matter; however, in the event there are more than four speakers on the same subject matter, the Board President retains the discretion to adjust and limit the time allocated to each speaker to ensure that all wishing to speak will be heard within the 20-minute allotment or to remove the item from the agenda to be discussed at a later regular or special Board meeting.

The Board will elect ________ to serve as President for the 2019-20 year.

The Board will elect ________ to serve as Vice President for the 2019-20 year.

The Board will elect ________ to serve as Clerk for the 2019-20 year.

Discussion/Action

Lisa Link

Signatures of persons authorized to sign orders drawn on the funds of the school district and notices of employment must be verified by the Board. It is proposed that District forms and other documents are approved when properly endorsed by any two of the following individuals: Board of Education, Superintendent, Assistant Superintendent - Human Resources, Executive Director of Curriculum and Instruction, Chief Technology Officer, Director of Accounting, Director of Food Services, Director of Special Education, Purchasing Manager, Maintenance and Operation Manager. 

Discussion/Action

Board President

In accordance with the provisions of Section 35120 (a)(5) of the California Education Code, Board members for a district of less than 10,000 ADA and more than 1,000 ADA are entitled to receive a maximum of $240 compensation per month. The Board will be asked to determine the amount of compensation members will receive for their services.

Discussion/Action 

Board President

The Board will decide on Board appointed committee members and representatives for the following:

Academics Advisory Committee: __________________________

City Liaison:  _________________________________________  

Facilities Advisory Committee: ____________________________

FiRST Task Force: _____________________________________

Health Benefits Committee: ______________________________ 

Legislative Representative: ______________________________ 

PTA Council Representative: _____________________________

San Marino Recreation Committee Representative: ___________

Safety & Wellness Committee: ___________________________

San Marino Schools Foundation: _________________________

Discussion/Action

Board President

The Board of Education will discuss and nominate CSBA Delegate Assembly representatives. 

Discussion/Action

Board President

It is requested that the Board approve the SMHS All-State Honor Choir, Fresno, California, February 20-22, 2020.

It is requested that the Board approve the SMHS Speech and Debate Invitational, Berkeley, California, February 14-18, 2020.

It is requested that the Board approve the SMHS Titanium Robotics, FRC Heartland Regional Competition, Heartland, Kansas, March 18-22, 2020.

The Board of Education will be recognizing and honoring the Facilities Advisory Committee members, as follows:

Jeanie Caldwell - Community Member, FAC Chair
Jim Barger - Community Member
Michael Berger - Parent
Jose Caire - Teacher, FAC Secretary
Paul Callahan - Community Member
Paul Chan - Parent
David Duong - Parent
Marla Felber - Community Member
Jesse Hong - Parent
Bob Horgan - Community Member
Joan Huang - Community Member
Chris Maling - Parent
Jeff Morris - Parent
Tony Poneck - Community Member
Hal Suetsugu - Parent
Weiming "Tommy" Tang - Parent
Justin Wang - Student

Information

Dr. Jeff Wilson

A presentation on the District's insurance authorities and programs for liability and property and workers' compensation.

Presentation

Discussion

Julie Boucher

Lilian Vanvieldt-Gray

Yani Aghili

Information about special education programs and budget will be presented to the Board of Education. 

Discussion

Jason Kurtenbach

Abigail Cabrera

Julie Boucher

The Assistant Superintendent, Business Services will provide a report on the Barth Athletics Complex project. 

Information

Julie Boucher

Notice of Completion for Huntington Middle School Barth Athletics Complex Project Phase III - Lockers

Discussion/Action

Julie Boucher

Notice of Completion for Huntington Middle School Barth Athletics Complex Project Phase III - Bid Division #2 - Shell

Discussion/Action

Julie Boucher

The 2019-20 First Interim Financial Report and Long Range Financial Projections will be presented for review, discussion and approval.

2019-20 First Interim Financial Report - Presentation

2019-20 First Interim Financial Report - Executive Summary 

2019-20 First Interim Financial Report - Detail Report 

Discussion/Action

Julie Boucher 

On February 25, 2019, the Board of Education approved an interfund transfer of $838,000 from the Cash Flow Fund 17.2 to the Capital Projects and Improvement Fund 40.0 for construction of the Barth Athletics Complex (BAC), for such time until State School Facilities Program (SFP) funding for the project were received.  

With the close-out of the Barth Athletics Complex project, the funds previously transferred from the Cash Flow Fund are no longer needed to complete the BAC project.  

Discussion/Action

Julie Boucher

A credit change order of $30,388.09 representing credit for changes in scope of work completed. 

Discussion/Action

Julie Boucher

The Memorandum of Understanding (MOU) between the Pasadena Area Community College District and San Marino Unified School District regarding College and Career Access Pathways will be presented for Board review and discussion. 

First Reading

Discussion

Jason Kurtenbach